Vacancy details

Overview

A new permanent position has arisen for an established North East business with sites across the region. Reporting into the HR Manager, the position will support the HR team in providing a professional HR service in all aspects of HR whilst also taking the lead on managing HR systems and management information for the department and wider business.

Role responsibilities:

• Be the first point of contact for all HR related queries via the HR mailbox, telephone and in person.
• Managing the HR mailbox and calendar to ensure all tasks are completed in a timely manner using sound judgement to determine what should be escalated.
• Be the HR Systems Champion, continuously assessing, recommending and implementing systems improvements to benefit colleagues and the HR team.
• First point of contact for all HR system related queries.
• Create and deliver a suite of regular reporting and management information.
• Map out, document and publish HR system process flows.
• Provide support and training to all HR system users including induction sessions.
• Ongoing maintenance of the quality of data held within the systems.
• Carry out system administration activities including system testing; data checks; fault-finding and resolution.
• Support hiring managers and applicants in all aspects of recruitment processes.
• Manage and process all employee lifecycle documentation including job offers, contracts, new starter paperwork, contract changes and leavers.
• Administer recruitment in relation to job board advertising.
• Assist in the production and formatting of job descriptions.
• Assist the team in monitoring and managing absence proactively using proactive systems management.
• Create and maintain employee records in line with company data protection policy.
• Updating and maintaining Payroll records.
• Interpreting reward schemes for payments of overtime and bonuses.
• Support the wider HR team with any HR project related administration.

Applicants will need to be able to demonstrate the following:

• Advanced MS Office, Word, Excel and PowerPoint skills
• Have a strong proven ability in the administration of systems management and auditing.
• Strong accuracy and numeracy skills.
• Confident in producing presentations
• Experience of working within a HR systems orientated role previously.
• Experience of using an established HR system will be essential.
• Previous experience of managing all aspects of HR and Recruitment administration.
• Must be committed to delivering good customer service and have excellent time management skills.
• Be proactive and solutions focussed.

Consultant:

Michelle Simpson